Table of contents Information Protection Legacy Office 365 Sensitivity Labels What we can use Office 365 Sensitivity Labels for Permissions required to create and manage sensitivity labels in Office 365 Additionally, admins can use audit log retention policies to specify shorter retention durations for the audit logs of specific users. Please visit our Privacy Statement for additional information. However, there may be cases that require a Microsoft engineer to access customer content to determine the root cause and fix the issue. Customers who are currently enrolled in the FSI Compliance Program will need to purchase a subscription for the new Compliance Program for Microsoft Cloud. Compliance specialists benefit from the service by having organization communications monitored by communication compliance policies. Assistance with internal audits, regulators, or a board level approval of using third-party cloud services. Some tenant services aren't currently capable of limiting benefits to specific users. Microsoft Defender for Endpoint P1 delivers core endpoint protection capabilities such as next generation anti-malware, attack surface reduction rules, device control, endpoint firewall, network protection and more. For information on how to set up and configure Defender for Business, see Microsoft Defender for Business documentation | Microsoft Docs. More info about Internet Explorer and Microsoft Edge, Microsoft 365 licensing guidance for security & compliance, Overview of update channels for Microsoft 365 Apps, Microsoft Information Protection private preview program, Require a justification to change a label, Require users to apply a label to their email and documents, Apply a sensitivity label to files automatically, Apply a sensitivity label to emails automatically, Different settings for default label and mandatory labeling. Site, UnifiedGroup means that a label is for container management, while File, Email means that the label is for protection. License required for Applying a sensitivity label to content automatically What license do you need to enable the automatic tab so that you can Apply a sensitivity label to content automatically? For usage beyond the seeded capacity, app owners will be billed for API consumption. eDiscovery (Standard) for sites and files: SharePoint Online Plan 2, OneDrive for Business (Plan 2), Microsoft 365 Business Premium (Exchange only), Microsoft 365 E5/A5/G5/E3/A3/G3, Office 365 E5/A5/G5/E3/A3/G3, F5 Compliance, and F5 Security & Compliance. Users can also be configured as approvers, without involving administrators. Compliance Manager is a feature in the Microsoft Purview compliance portal that helps you manage your organizations compliance requirements with greater ease and convenience. Microsoft Defender for Endpoint P2, is available as a standalone license and as part of the following plans: Microsoft Defender for server is optimized for traditional on-prem server workloads, but also supports Windows and Linux servers. Please turn off your ad blocker and refresh the page to subscribe. To use the file plan to maintain retention labels, including import and export, the following licenses provide user rights: To bulk-import PST files to Exchange Online mailboxes, the following licenses provide user rights: To enable an archive mailbox and auto-expanding archive, the following licenses provide user rights: Any user benefiting from the service requires a license. For access reviews, users can review memberships of groups with smart recommendations to take action on regular intervals. Container Management: Originally, a container is a team, group, or site. Microsoft Defender for Endpoint Plan 2 (P2). That was a great read! The purchased capacity will be metered based on forensic evidence ingestion at the tenant level for the users scoped in forensic evidence policies configured by admins. Is it now possible to force external users to use true MFA when using Sensitivty labels on an email? To enable Data Loss Prevention for Teams, the Microsoft Communications DLP service must be selected under one of the above licenses in theMicrosoft 365 Administration portal. The minimum version numbers can also be different from one update channel to the next. But recovery and access to the backup files by end users is less certain. Detailed step-by-step guidance on suggested improvement actions to help you comply with the standards and regulations that are most relevant for your organization. For more information, see Compliance Program for Microsoft Cloud. For information on configuring Defender for Cloud Apps policies for licensed users, go to Defender for Cloud Apps. Activity Explorer provides a single pane of glass for admins to get visibility about activities that are related to sensitive information that is being used by end users. Microsoft 365 Group owners and members when a retention policy or retention label policy is used on the site, mailbox, or Teams messages. For information on configuring Safe Attachments for licensed users, see Safe Attachments in Microsoft Defender for Office 365. You can also enable a retention period of 10 years with an add-on SKU. Do you use a perpetual version of Office or the Microsoft 365 apps for enterprise? With DLP for Teams, organizations can block chats and channel messages that contain sensitive information, such as financial information, personally identifying information, health-related information, or other confidential information. eDiscovery (Standard) for email: Exchange Online Plan 2, Exchange Online Archiving, Microsoft 365 Business Premium (Exchange only), Microsoft 365 E5/A5/G5/E3/A3/G3, Office 365 E5/A5/G5/E3/A3/G3, F5 Compliance, and F5 Security & Compliance. If the publishing location is SharePoint Online or OneDrive, SharePoint Online Plan 1 and Plan 2 licenses provide user rights. Additionally, admins can further control encrypted emails accessed externally through a secure web portal by revoking access at any time. Enterprise organizations that are looking to Microsoft to assist them in their cloud journey, such as risk assessors, compliance officers, internal auditors, privacy officers, regulatory Affairs/Legal, CISOs will benefit from this service. Sensitivity labels from the MIP solution let you classify and protect your organization's data, while making sure that user productivity and . Scroll down in settings until you find the Sensitivity label section. Appropriate subscription licenses are required for customer use of online services. Additionally, organizations can use audit log retention policies to manage the retention period for audit records generated by activity in other Microsoft 365 services. New versions of Office apps are made available at different times for different update channels. By default, Exchange Online emails, SharePoint sites, and OneDrive accounts are enabled locations (workloads) for these DLP features for all users within the tenant. Take backup products for example. For Windows and the Semi-Annual Enterprise Channel, the minimum supported version numbers might not yet be released. Microsoft 365 E3/A3/G3 and Office 365 E3/A3/G3 allow users to benefit from Content Explorer data aggregation only. If customers require more than 60 server licenses, please see Microsoft Defender for Servers. Sensitivity labels also support the use of color as a visual indicator for the relative importance of labeled content. The Logic for Premium Licensing Microsoft is perfectly at liberty to charge what the market will bear for its software. For more information on defining information barrier policies, see Define information barrier (IB) policies. Microsoft 365 E5/A5/G5, Microsoft 365 E5/A5/G5 Compliance, Microsoft 365 E5/A5/G5 Information Protection and Governance, and Office 365 E5/A5/G5 provide the rights for a user to benefit from Customer Key. Its important to emphasize that any implementation of sensitivity labels involves a considerable effort to plan and deploy labels. Microsoft 365 data-at-rest service that provides multi-workload encryption support is a tenant level service. For more information, see App governance in Microsoft 365 and Get Started with App Governance. Its sad that you cannot apply labels to one note content. Licenses must be acquired for any user in your organization that you intend to benefit from the service. For organization-wide, location-wide, or include/exclude retention policies, the following licenses provide user rights: If the retention policy location is an Exchange mailbox, then the following licenses also provide user rights: If the retention policy location is SharePoint or OneDrive for Business, the following licenses also provide user rights: If the retention policy location is Microsoft Teams chats, channels, or private channels, then the following licenses also provide user rights. Learn what they are and how to use them in this handy how-to guide. Customer Lockbox ensures that no one at Microsoft can access customer content to perform a service operation without the customer's explicit approval. For the purposes of this article, a tenant-level service is an online service that is activated in part or in full for all users in the tenant (standalone license and/or as part of a Microsoft 365 or Office 365 plan). In our example, its unlikely that the organization wants people to share documents from the site owned by the team with external users. For user benefit information regarding automatic classification based on Machine Learning, (trainable classifiers), see. Support of Microsoft and customer-managed controls for Microsoft cloud services. For more information about defining mail flow rules, see Define mail flow rules to encrypt email messages. Sensitivity Labels in Teams, SharePoint Sites and Microsoft 365 Groups Overview shows the locations of digital content and most common sensitive information types and labels present. Support with ongoing technical questions related to complex risk and compliance requirements in using our cloud services. Recipients can also send encrypted replies. Sensitivity labels can be used in these applications without deploying the Azure Information Protection Client. Defender for Business servers is available as an add-on to organizations with: Customers are required to have at least one license of Microsoft 365 Business Premium or Microsoft Defender for Business to purchase and use Microsoft Defender for Business servers. For more information, see Get Microsoft Defender for Business servers | Microsoft Learn. Ongoing risk and compliance assistance for risk assessments to onboard to and use Microsoft cloud services. You can apply flip but not sensitivity or one note and I havent found a third party app yet either. The scope of the labels shown in Figure 1 tells you the use of each label. BYOK, DKE, and S/MIME show how Microsoft has expanded sensitivity labels to accommodate different forms of protection used by customers. For more information, see Audit (Premium). Customers can access the service in the Microsoft Purview compliance portal. Removing encryption from documents before the transfer can be done (the same process is used to recover protected documents left behind by ex-employees), but its painful and slow. The screenshot comes from my tenant, and I know the reason why so many labels are present. For information on configuring PAM policies, see Get started with privileged access management. If it is E3 or higher, what is the individual license to purchase it separately? Owners and members of Teams chats, channels or private channels that are placed on hold or contain content that is part of a Search, Collection, or Review set. I dont know. A label policy (Figure 2) consists of one or more specified labels and a target audience (user accounts). It also works on individual files, I can apply in Office clients. This simple step tells SharePoint Online that it should decrypt protected content before storage. After the retention period, automatically change the retention label. For Exchange Online mailbox level encryption, the user mailbox needs to be licensed to assign a data encryption policy. API access is configured at the tenant level. For example, you have version 4.2128.0 and read that 4.7.1+ is the minimum version. With Teams Export API, data can be exported to a third-party eDiscovery or Compliance Archiving application to ensure compliance practices are met. i do not own E3 or E5 plan but i own 1 license Azure P1 plan which have "Right management" service. Forensic evidence add-on for Insider Risk Management is available for organizations with Microsoft 365 E5, Microsoft 365 E5 Compliance, or Microsoft 365 E5 Insider Risk Management licenses. For information, see Get started with insider risk management. Please review the Microsoft Endpoint DLP interactive guide for devices for more details. Data loss prevention (DLP) capabilities are widely used in Microsoft Teams, particularly as organizations have shifted to remote work. Endpoint DLP is supported on Windows 10 1809 or higher and Windows 11 and the three latest released versions of MacOS. User accounts created in the target tenant can open unprotected files, but its likely that rights assigned to protected files wont include their email address and block access. Azure AD Premium Licenses Needed to Manage SharePoint Sites with Below is the sensitivity labeling licensing info for your quick reference, however, we encourage you to reference the M365 licensing documentation for up-to-date information. We recommend that licenses be acquired for any user that you intend to benefit from and/or access the service. There are two different methods for automatically applying a sensitivity label to content in Microsoft 365: Client-side labeling when users edit documents or compose (also reply or forward) emails: Use a label that's configured for auto-labeling for files and emails (includes Word, Excel, PowerPoint, and Outlook). For more information about using DLP policies, see Overview of data loss prevention. The Compliance Program for Microsoft Cloud is available for organizations with Microsoft 365 and Office 365 licenses. Its certainly curious that Microsoft has not yet plunged into labeling OneNote files, but the structure of a OneNote file might mitigate against the kind of protection they have. Content Explorer provides admins the ability to index the sensitive documents that are stored within supported Microsoft 365 workloads and identify the sensitive information that they are storing. Control guest access to teams Set the privacy level for teams You can create and configure a sensitivity label that, when applied during team creation, allows users to create teams with a specific privacy (public or private) setting. PDF Microsoft 365 Compliance Licensing Comparison - Interlink Conceptually, the challenge is easier for the forthcoming Microsoft Syntex backup service because all data remains within Microsoft, but its still something to test. For more information about service terms & conditions, see Product Terms. Click Add and Next. For more information about defining mail flow rules, see Define mail flow rules to encrypt email messages in Office 365. The Set up Customer Key article describes the steps you need to follow to create and configure the required Azure resources and then provides the steps for setting up Customer Key. . These policies define which communications and users are subject to review in the organization, define custom conditions that communications must meet, and specify who should perform reviews. Microsoft Defender for Office 365 also provides actionable insights by correlating signals from a broad range of data to help identify, prioritize, and provide recommendations on how to address potential threats. Microsoft released sensitivity labels for Office 365 in September 2018 to replace Azure Information Protection (AIP) labels. Automatic is a broad term and includes assigning a default sensitivity label for a SharePoint document library (the same requirement exists to apply a default retention label for a document library). Policies are evaluated when a scoped user logs onto an onboarded device. By default, these policies apply to all users in the tenant. Here are examples of users in your organization benefiting from the service: Information Barriers are policies that an admin can configure to prevent individuals or groups from communicating with each other. But think of the average user whos asked to choose from the array of available labels and then reflect on how many errors might happen. Double Key Encryption uses two keys to protect your data, with one key in your control and the second key stored securely by Microsoft Azure. Endpoint DLP is included with the following SKUs: Microsoft 365 E5/A5 Microsoft 365 E5/A5 Compliance Microsoft 365 E5/A5 Information Protection and Governance The following deployment methods for retention labels require specific licensing: The following licenses provide user rights for those deployment methods: To auto-apply retention labels using a trainable classifier, the following licenses provide user rights: To apply a label using an Outlook rule or an Outlook default folder policy, the following licenses provide user rights: To apply a retention label using a SharePoint Syntex model, the following licenses provide user rights. Additionally, Microsoft Graph Patch API allows applying DLP actions to Teams messages. sensitivity labels - Microsoft Community Enterprise Mobility + Security E5/A5, Microsoft 365 E5/A5/G5, Microsoft 365 E5/A5/G5/F5 Security, Microsoft F5 Security & Compliance, and Microsoft Defender for Identity for Users provide the rights to benefit from Microsoft Defender for Identity. All about sensitivity labels in Microsoft 365 (Office 365) - CodeTwo For easier comparison, read 4.7.1 (no leading zeros) as 4.0007.1 (and not 4.7000.1). A label naming scheme that is clear, precise, and easy to follow is always better than giving too many choices. Occasionally, Microsoft engineers are involved during the support process to troubleshoot and fix customer-reported issues. Microsoft 365 guidance for security & compliance Created on October 25, 2022 SharePoint Online default sensitivity label - License error Hi there, I am trying to apply a default sensitivity label for a SharePoint online library via library settings. For information on configuring policies for licensed users, see Activating Azure Rights Management. In your tests, did the label on the inbound attachment encrypt the content or is it just a visual marker? For more information, see Information barriers in Microsoft Teams. Azure AD is now Entra ID, Bing Chat Enterprise unravelled and Syntex Backup explored: The Practical 365 Podcast S3 E32, Reporting External Domain Capabilities with PowerShell. A label policy (Figure 2) consists of one or more specified labels and a target audience (user accounts). The tasks involved in managing sensitivity labels are: Sensitivity label functionality divides into two broad categories. Activity Explorer show activities related to sensitive data and labels, such as label downgrades or external sharing that could expose your content to risk. More info about Internet Explorer and Microsoft Edge, Microsoft 365 Comparison table for Enterprise and Frontline Workers Plans, Microsoft 365 Comparison table for Small and Medium Business, Azure AD entitlement management license requirements, Azure AD access review license requirements, License requirements to use Privileged Identity Management, How to configure and enable risk policies, How to get Microsoft Defender for Business, Microsoft Defender for Business documentation | Microsoft Docs, Get Microsoft Defender for Business servers | Microsoft Learn, Product names and service plan identifiers for licensing, Microsoft Defender for Endpoint Plan 1 and Plan 2, Microsoft Defender for Endpoint documentation, Microsoft Defender Vulnerability Management | Microsoft Learn, Microsoft Defender for Endpoint documentation | Microsoft Docs, Create your Microsoft Defender for Identity instance, Office 365 Security including Microsoft Defender for Office 365 and Exchange Online Protection - Office 365 | Microsoft Docs, Safe Links in Microsoft Defender for Office 365, Safe Attachments in Microsoft Defender for Office 365, Set up new Office 365 Message Encryption capabilities, Define mail flow rules to encrypt email messages in Office 365, Set up new Message Encryption capabilities, Define mail flow rules to encrypt email messages, Get started with privileged access management, Get started with Microsoft Purview Communication Compliance, Microsoft Purview Data Lifecycle Management, Get started with Endpoint data loss prevention - Microsoft Purview (compliance) | Microsoft Docs and Learn about data loss prevention - Microsoft Purview (compliance) | Microsoft Docs, Graph requirements for accessing chat messages, Electronic discovery (eDiscovery) solutions in Microsoft 365, Add custodians to an eDiscovery (Premium) case, Add non-custodial data sources to an eDiscovery (Premium) case, Microsoft Syntex - SharePoint Advanced Management, Conditional access policy for SharePoint sites and OneDrive - SharePoint in Microsoft 365 | Microsoft Learn, Learn about the Microsoft Purview Information Protection scanner - Microsoft Purview (compliance) | Microsoft Learn, Get started with the Microsoft Purview Information Protection scanner - Microsoft Purview (compliance) | Microsoft Learn, Azure Information Protection service description - Service Descriptions | Microsoft Docs, learn more about forensic evidence in our technical documentation.